For general contractors · Finance
Payment intelligence for general contractors
What cash is stuck, why, and what to do next. The intelligence and action layer above your ERP: owner billing, subcontractor payment validation, retainage tracking, waiver management, and follow-up across every project, in one control tower.
Worked example
One subcontractor pay application, checked.
An illustrative G703 continuation sheet line for drywall, with invented numbers. These are the checks that run before the application is approved.
| Capability | What the pay app shows | What the record shows | Finding |
|---|---|---|---|
| Percent complete (scheduled value $120,000) | 70% complete, $84,000 to date | Field reports and photos support about 55% | Possible overbilling of $18,000 to review with the PM |
| Stored materials | $9,500 billed | No supplier invoice or delivery record attached | Hold until backup is provided |
| Invoice number | INV-2231 | INV-2231 already paid last month | Duplicate flagged |
| Change orders | $6,200 billed as approved | Change order still pending with the owner | Remove until approved |
| Retainage at 10% | Retainage calculated on $84,000 | Correct if percent complete is confirmed | Recalculate after the review |
| Compliance | Conditional waiver attached | Certificate of insurance expired last week | Payment held until the COI is current |
Illustrative numbers, not a customer result. Your PM and controller decide each finding.
The problem
Cash does not get delayed because someone forgot to send an invoice.
Construction payment gets delayed because progress billing is tied to changing scopes, retainage, lien waiver timing, compliance documents, approval chains, and project-specific submission rules. Your PMs each manage billing on their own projects with no consolidated view. Owner payments go overdue and nobody knows until month-end. Sub pay apps arrive incomplete, with wrong math and missing backup.
Existing tools manage workflow routing, transaction execution, and document exchange. None of them tell your CFO, across all projects and systems, which dollars are at risk, which document or workflow state is causing the delay, who owns the next move, and which moves can be executed automatically without creating legal or compliance risk. That is the gap.
Our position
We do not replace your ERP, Procore, or payment systems. We sit above them.
Buildalytic works alongside Procore, your ERP, and the payment systems you already run. Billing records, waivers, compliance documents, and change orders are reconciled into one truth layer across every project.
We flag blockers. We recommend next actions. We automate the safe ones. We escalate the risky ones. The result is fewer month-end surprises, cleaner AP operations, and real-time visibility into owner collections and subcontractor payout readiness.
What is inside
Owner billing and sub payment control tower.
Pay app extraction
Reads G702 and G703 pay applications and invoices in any format and scan quality. Extracts line items, validates math, catches overbilling and duplicates, and maps cost codes to your accounting system.
02PM billing status tracking
A consolidated view of billing status across every project manager: submitted, approved, retained, aging, or blocked. Your CFO sees cash position in real time, not at month-end.
03Sub pay app validation
Every subcontractor invoice validated before it enters your accounting system. Math checked, PO matched, overbilling detected, backup documents verified, and clean data ready to post in Viewpoint Vista, CMiC, Sage, or QuickBooks.
04Retainage and waiver management
Retainage tracked per project, per sub, per pay period, with release schedules kept against contract terms and milestones. Conditional and unconditional lien waivers managed with correct timing, and generation and exchange automated where safe.
05Follow-up automation
Overdue owner payments chased with the correct backup attached. Incomplete sub pay apps flagged with the specific missing items. Escalations surface aging receivables to the right person before they become month-end surprises.
06Compliance gate
No payment processed without green compliance status. Certified payroll audit results, insurance certificates, and apprenticeship documentation are verified before any disbursement clears. Payment and compliance are one system.
Platform connections
Payment data makes every other product smarter.
Payment intelligence checks compliance before every disbursement. Daily reports and crew dispatch feed labor cost validation. Document intelligence provides contract data for AP validation. A sub claims 40 workers on a pay app but scheduling data shows 28: it is flagged before payment processes.
Every product captures data that makes payment intelligence smarter, and payment data is a primary input to project risk scoring across the platform. Compliance becomes a gate on disbursement. Documents become a source of billing truth. Field data validates whether billed work aligns with what happened on site.
What is pay application audit software?
Software that checks contractor and subcontractor pay applications before approval: math, percent complete against field records, stored materials backup, duplicate invoices, unapproved change orders, retainage and compliance documents. Buildalytic reads G702 and G703 pay applications in any format and flags each finding for review.
Does Buildalytic replace our ERP or Procore?
No. It works above your ERP, Procore and payment systems, and posts clean, approved data to Viewpoint Vista, CMiC, Sage or QuickBooks.
See payment intelligence in action.
We will show owner billing status, sub pay app validation, and the compliance gate on your own projects.
One full Platform plan. No standard setup fee. Start with one supported workflow.
Plan your rollout
Pricing, security reviews, procurement and rollout across your projects and regions.