Collect every subcontractor’s
certified payroll.

The general contractor is generally responsible for collecting certified payroll from every subcontractor and for the completeness of the records on the project. The awarding agency holds the prime accountable, so a subcontractor that files late or incorrectly becomes the GC’s problem to resolve.

Certified payroll is submitted weekly for each week a subcontractor performs covered work, including weeks with no work if required by the agency. The report covers that week’s hours, classifications, and rates, with a signed statement of compliance from the subcontractor.

Missing subcontractor payroll can stall the general contractor’s own compliance, trigger withheld payments, and expose the project at audit. The prime often cannot close out or get paid until the records are complete, which is why chasing missing reports is a weekly obligation, not a formality.

You cannot force a subcontractor to file, so on-time submission comes from removing friction and tying it to payment. Each sub gets a simple upload link with no login, the request goes out automatically every week to the payroll contact, reminders escalate to your project manager before the draw, and the invoice is held until the report is filed. No report, no payment is the lever that reliably works.

Yes. Lower-tier subs are required to file certified payroll on Davis-Bacon and most state jobs, and they are the most common compliance gap. Each report is matched to a subcontractor by its public works registration number, so a second-tier installer signing in under someone else’s name is surfaced instead of slipping through.

Yes. Reports collected here are validated and audited before they go to the DIR, so you catch problems before submission rather than submitting, getting kicked back, and resubmitting. Collected data exports in the format your filing system expects, so it fits the workflow you already run.

Collecting is getting a complete, on-time report from every subcontractor and tier sub. Auditing is checking those reports against the wage determination for underpayments and misclassifications. Both fall on the same small compliance team, and this handles the collection so the audit has a complete set to work from.

No. We do not store Social Security numbers, and we never use your data to train shared models or share it across customers. Payroll and compliance data is isolated to your organization, encrypted in transit and at rest, hosted in the US, and yours to export or delete at any time.