Buying guides / 5 min read
What does an AI receptionist cost a contractor?
Compare seats, call minutes, texting, setup and handoffs. Use a worked contractor budget to understand an AI receptionist quote before you commit.
Read the field noteLess chasing.
Clearer job records.
Practical ways to handle the calls, texts and follow-ups around a construction job. Start with a real problem. Leave with a process you can test.
By the Buildalytic editorial team. Worked examples are illustrative; sources and product context are included in each guide.
Buying guides
Buying guides / 3 min read
AI receptionist or answering service: how a contractor can choose
Compare AI intake and a staffed answering service using the same construction calls, transfer tests and total-cost worksheet.
Read the field note
Buying guides / 3 min read
Run a construction AI pilot on one workflow
Plan a construction AI pilot with one workflow, a baseline, representative exceptions and acceptance criteria your team can verify.
Read the field notePhone and intake
Phone and intake / 3 min read
Missing calls while you are on a jobsite? Build a callback process
Build a callback queue that keeps the caller, job, urgency and promised next step together while you are working.
Read the field notePhone and intake / 3 min read
After-hours construction calls: what to answer, route and hold
Set an after-hours call plan for new enquiries, active jobs and urgent exceptions, including what happens when nobody answers.
Read the field notePhone and intake / 3 min read
Move your construction company number without losing the handoff
Inventory your construction phone numbers, dependencies and test calls before moving providers. Keep service active through the transfer.
Read the field notePhone and intake / 3 min read
When an AI receptionist should transfer to a person
Define when Brody should transfer a construction call, what the person receives and how an unanswered handoff stays visible.
Read the field notePhone and intake / 3 min read
Bilingual construction intake: confirm the details that matter
Use a bilingual intake script that confirms names, addresses, units and requested actions without hiding translation uncertainty.
Read the field notePhone and intake / 3 min read
Stop losing job texts in personal phones
Move company job conversations out of personal inboxes with a shared number, explicit ownership and a practical transition plan.
Read the field notePhone and intake / 3 min read
Route construction calls by job and purpose, not guesswork
Build a construction call-routing map for leads, crews, suppliers and existing clients, with explicit destinations and fallback owners.
Read the field noteField records
Field records / 3 min read
Turn a foreman's call into a useful daily report
A worked example of turning a short field call into a daily-report draft, with missing details, review and delivery kept visible.
Read the field noteField records / 3 min read
What to do when a daily report is missing
A daily-report follow-up process that separates no work, missing information and no response, with a clear owner for exceptions.
Read the field noteField records / 3 min read
Job photos by text: keep the job, date and context attached
Keep texted construction photos attached to a project, location and work date, including how to handle uncertain or late uploads.
Read the field noteField records / 3 min read
Document extra work before the details disappear
Capture extra-work facts, photos and instructions while they are fresh, while keeping commercial approval separate from the field note.
Read the field noteField records / 3 min read
Before a daily report reaches Procore, verify these five things
Check project identity, permissions, entry type, review and destination receipt before connecting a field report to Procore Daily Log.
Read the field noteCoordination
Coordination / 3 min read
A sent crew text is not a confirmed assignment
Use explicit crew acknowledgements, versioned assignment changes and a no-response queue so dispatch means more than sending a text.
Read the field noteCoordination / 3 min read
Follow up on a late delivery without another phone chain
Track a late construction delivery with a sourced ETA, site constraints and one decision owner instead of a chain of repeated calls.
Read the field noteCoordination / 3 min read
Chasing subcontractor COIs: a request and follow-up workflow
A COI collection process that distinguishes requesting, receiving, reviewing and accepting insurance documents before work starts.
Read the field noteCoordination / 3 min read
No response to a bid invite? Track the reason before sending another reminder
A bid-invitation follow-up workflow for estimators: track interest, missing scope, capacity and declines rather than just reminder counts.
Read the field noteCoordination / 3 min read
Follow up on a construction quote without pestering the customer
Use a respectful quote follow-up with the current revision, a useful next question and a clear stopping rule.
Read the field noteCoordination / 3 min read
Write a homeowner update that answers the next question
A practical homeowner progress-update format with confirmed work, next steps, decisions and uncertainty kept separate.
Read the field noteCoordination / 3 min read
Is the subcontractor ready to start? Use a confirmation record
Confirm a subcontractor’s planned start with people, access, documents and blockers attached to one accountable record.
Read the field noteControlled workflows
Controlled workflows / 3 min read
Before an AI answers a job question, check the source
Check the job, document revision, permissions and source passage before using an AI-generated construction answer.
Read the field noteControlled workflows / 3 min read
Where human approval belongs in a construction AI workflow
Decide which construction AI actions may draft, request approval or execute, and keep the approving person and action receipt visible.
Read the field noteControlled workflows / 3 min read
Let field crews text updates without opening the whole project
Set field-texting permissions for submitting updates, viewing records, approving actions and removing access when assignments change.
Read the field note