Use case
Automate bid solicitations
Filling a bid package means reaching a lot of subs and chasing the ones who go quiet. Let a voice and text agent do the outreach and follow-up, so you get the coverage you need without an estimator on the phone all week.
Automating bid solicitation means reaching your subcontractor list about an upcoming bid, confirming who intends to bid, and following up with the ones who go silent, without doing every call and text by hand. The aim is full bid coverage on each scope with less manual chasing.
- Outreach channels
- Voice call and text message
- Goal
- Confirmed coverage on every scope
- Follow-up
- Automatic until a sub responds
The workflow
How Buildalytic fills a bid package
Start from your list
Point the outreach at your own subcontractor list for the scopes you need covered on the bid.
Reach out by call and text
A voice and text agent contacts subs about the opportunity and asks whether they intend to bid.
Capture intent
Who is in, who is out, and who is undecided is recorded, so you can see coverage by scope at a glance.
Chase the quiet ones
Subs who do not respond are followed up automatically, which is the step that gets skipped when an estimator is busy.
Hand off warm
Interested subs and their details come back to your team so an estimator spends time on live bids, not dialing.
Why coverage falls short
The chase is the job, and nobody has time for it.
Bid coverage is a numbers game. You invite many subs per scope because most will not bid, and the ones who might need reminding. That means a lot of calls and texts, and then a second and third round for the subs who never answered the first. It is exactly the kind of repetitive follow-up that gets dropped when an estimator is heads-down on takeoffs.
When the chase gets dropped, scopes come in thin. You bid with one number where you wanted three, or you scramble at the deadline. Handing the outreach and follow-up to an agent means every sub on your list actually gets reached, and reached again, so the estimator works from real coverage instead of hoping the phone rings back.
Frequently asked questions
Whose subcontractors does it call?
Your own list. The outreach works from the subcontractors you already invite for each scope. It is not a directory or a lead source, it is automation of the outreach you would otherwise do by hand.
Does a real person or a recording call?
A voice agent places the call and can also text. It has no name and no persona. It states the purpose plainly, asks whether the sub intends to bid, and records the answer.
How does follow-up work?
Subs who do not respond on the first attempt are contacted again automatically. That repeat follow-up is the step that usually gets skipped, and it is where most of the lost coverage is.
What do I get back?
A view of coverage by scope: who intends to bid, who declined, and who is still silent, with the interested subs handed to your estimator so they spend time on live bids.
Is this only for general contractors?
It fits anyone assembling coverage from a list of trade partners, which is most often a GC filling scopes. The mechanics are the same wherever you need many subs reached and followed up reliably.
See a bid package get covered
Watch the outreach and follow-up run against a sample sub list.