Voice AI
Outbound bid solicitation
Get bid coverage without the phone tag. A voice agent calls subcontractors to confirm interest and follows up on invitations to bid, then reports who is in.
Outbound bid solicitation is the work a general contractor does to invite subcontractors to bid a project and confirm they will submit. It covers sending invitations to bid, calling subs to gauge interest, and following up as the deadline approaches. Voice AI automates the calling and follow-up so estimators secure coverage faster.
The problem
Bid coverage comes down to who returned the call.
Before a general contractor can submit, it needs enough subcontractors bidding each scope to trust the number. Getting there means sending invitations to bid and then calling around to confirm who is actually in. That follow-up is a week of phone tag an estimator does not have time for.
When subs do not respond, scopes go thin or uncovered, and the GC either bids with risk or scrambles at the deadline. The bottleneck is not the invitation; it is the human follow-up that never fully happens.
Buildalytic places the calls. A voice agent contacts subcontractors to confirm bid interest, follows up on outstanding invitations, and reports back who is bidding and who declined, so the estimator sees real coverage instead of hoping.
How it works
From an invite list to confirmed coverage.
Load the list
Start from the subcontractors invited to bid each scope on the project.
Place the calls
The voice agent calls subs to confirm whether they intend to bid, in a natural conversation.
Follow up
Outstanding and non-responsive subs get follow-up calls as the deadline approaches, without an estimator dialing.
Report coverage
Results come back as a clear picture of who is bidding, who declined, and where a scope is thin.
What is inside
The follow-up that estimators never get to.
Automated calling
A voice agent places the outreach calls so the estimator does not spend the week on the phone.
Interest confirmation
Each sub is asked whether they intend to bid, and the answer is recorded.
Deadline follow-up
Non-responsive subs get follow-up as the bid date approaches.
Coverage view
A live view of which scopes have enough bidders and which are thin.
Bilingual outreach
Calls in English and Spanish so more of the sub base is reachable.
No persona
The agent is a straightforward professional caller with no name and no act.
Frequently asked questions
What is an invitation to bid?
An invitation to bid is a general contractor’s request for subcontractors to submit a price for a defined scope of work on a project. It includes the plans, specifications, scope, and bid deadline. Subcontractors respond with a bid, and the GC uses those numbers to build its own proposal to the owner.
What is the difference between an ITB, an RFP, and an RFQ?
An invitation to bid asks for a price on a defined scope and usually awards on price. A request for proposal asks for an approach and price and weighs qualifications. A request for quotation gathers pricing to compare, often for materials or simple scopes. They differ in how much judgment beyond price the buyer applies.
How does voice AI help with bid solicitation?
It automates the follow-up calling that estimators rarely finish. A voice agent calls invited subcontractors to confirm whether they will bid, follows up with non-responders before the deadline, and reports coverage by scope. That turns a week of phone tag into a clear picture of who is in without adding staff.
What should an invitation to bid include?
An invitation to bid should include the project name and location, the scope of work, the plans and specifications or where to get them, the bid due date and time, submission instructions, and any bonding or insurance requirements. Clear scope definition is what lets subcontractors return comparable numbers.
Does the voice agent have a name or persona?
No. The outreach agent has no name and no persona. It identifies the purpose of the call, confirms bid interest, and moves on. It is a professional caller, not a character, and it works in English and Spanish so more of the subcontractor base can be reached directly.
Get coverage without the phone tag.
We will run outreach on a sample invite list and show the coverage picture that comes back.