Bid solicitation
An estimator's assistant for bid solicitation. Brody gets an answer from every sub before bid day.
Brody by Buildalytic is an estimator's assistant and voice agent for general contractors. He sends your invitation to bid and addenda, calls every invited sub under your company name, confirms who is bidding on which scopes and texts your estimator bid coverage by trade.
Brody says he is an AI assistant on every call. He never negotiates prices, levels bids or awards work.
Your estimator sets up the bid and makes the decisions. Brody does the sending, calling, logging and reporting in between.
Sheet 01, how it works
Nine steps, start to finish. How does bid solicitation with Brody work?
The estimator sets up the bid package and invite list and approves the outreach. Brody sends the invitation and addenda, calls each sub on a schedule, confirms intent by scope, logs every answer and reports bid coverage by trade until the due date.
The estimator sets up the bid package
Load the invitation to bid, the plans link, scope sheets, bid form, due date, walk through details and any addenda. Brody answers questions only from these documents.
The estimator builds the invite list
Import a CSV, a BuildingConnected or ConstructConnect export, or pick subs by trade from your company's sub list. Brody matches each row to an existing sub record instead of creating a duplicate.
The estimator approves the outreach
Review the invitation wording, the call script, the calling windows and the follow up dates. Nothing goes to a sub until the estimator approves it.
Brody sends the invitation and addenda
The invitation to bid goes out by email and text with the documents link. When a new addendum is approved, Brody sends it to every invited sub and tracks who has it.
Brody calls each sub on a schedule
Calls go out inside the windows you set, with branded caller ID showing your company name. Brody opens by saying he is an AI assistant calling for your company.
Brody confirms documents and intent
On each call he confirms the sub received the invitation, the plans and every addendum, then asks if they intend to bid and on which scopes.
Brody answers or routes questions
Questions the bid package covers get an answer with the document it came from. Anything else goes to the estimator, and the answer goes back to the sub by call, text or email.
Brody logs every answer and follows up
Intent, scopes, document status and questions land on the sub record for that bid. Follow ups go out before the due date on the schedule the estimator set.
The estimator gets bid coverage by trade
Brody texts or emails a coverage summary with who is bidding, who needs plans, who declined and who is unreachable, and alerts the estimator when a scope has thin coverage.
Sheet 02, on the call
Your name on the screen. What happens when Brody calls a sub?
The sub sees your company name on caller ID. Brody says he is an AI assistant calling for your company about one named bid, confirms the documents, asks about intent and scopes, answers what the bid package covers and logs the result before the call ends.
Every call follows the script the estimator approved. Brody asks four things.
- Did you receive the invitation, the plans and every addendum?
- Do you intend to bid this project?
- Which scopes are you pricing?
- Do you have any questions on the bid package?
A sub missing a document gets the link by text during the call. A sub who wants to talk to a person is transferred to the estimator or gets a callback. Price talk is always handed to the estimator.
Sheet 03, bid coverage
Coverage by trade, by text. What does the estimator get before bid day?
A coverage summary by text or email on the schedule the estimator picks, grouped by trade with who is bidding, who needs plans, who declined and who is unreachable. When a scope falls below the number of bidders the estimator set, Brody sends an alert.
Thin coverage alerts. You set the minimum bidders for each scope, and Brody tells you the moment a scope falls short.
Brody for general contractorsBidding
The sub confirmed the documents and said they intend to bid, with the scopes they are pricing.
Needs plans
The sub is missing the plans or an addendum. Brody resends the link and asks again on the next call.
Declined
The sub said they will not bid this project. The reason is logged when they give one.
Unreachable
No answer after the attempts the estimator set, by call, text and email. A good list for a personal call.
Sheet 04, who decides
Brody does the outreach. What does Brody do, and what does your estimator decide?
Brody handles invitations, calls, follow ups, logging and coverage reporting. The estimator sets up the bid, approves the outreach and makes every pricing and award decision. Brody does not negotiate prices, evaluate or level bids, award work or sign anything.
| What Brody does | What your estimator decides |
|---|---|
| Sends the invitation to bid and each addendum by email and text, after the estimator approves them. | Which bid package goes out, which subs are invited and what the invitation says. |
| Calls each invited sub on the schedule and inside the calling windows the estimator set. | The calling windows, the follow up dates and when outreach stops. |
| Confirms the sub received the documents and asks if they intend to bid and on which scopes. | Which subs get a personal call from the estimator and which relationships stay person to person. |
| Answers questions from the bid package and names the document each answer came from. | Every answer the bid package does not cover, including clarifications that may need an addendum. |
| Logs every answer, attempt and opt out on the sub record for that bid. | Whether to add subs to a thin scope or move the due date. |
| Sends the coverage summary by trade and alerts the estimator when a scope has thin coverage. | How bids are evaluated and leveled, and which numbers go into the estimate. |
| Transfers a sub who asks for a person to the estimator, or books a callback. | Price negotiation, award decisions, contracts and anything that needs a signature. |
Sheet 05, the details
Imports, addenda and open questions. How does Brody handle the details estimators ask about?
Brody imports the invite list without duplicates, sends every approved addendum to every invited sub, routes open questions to the estimator, works voicemails and callbacks, and raises thin coverage while there is still time to act.
01Where the invite list comes from
Start from a CSV, an export from BuildingConnected or ConstructConnect, or subs picked by trade from your company's sub list. Brody matches each row to an existing sub record by company and contact. If your team prefers to send invitations from the bid board you use today, Brody can handle only the calls, follow ups and coverage summary.
02How addenda reach every sub
The estimator adds the addendum to the bid package and approves sending it. Brody emails and texts it to every invited sub, asks on the next call whether they received it and flags anyone who has not confirmed in the coverage summary.
03Questions the bid package does not answer
Brody tells the sub he will get the answer from the estimator, logs the question on the sub record and sends it to the estimator by text or email. When the estimator replies, the answer goes back to the sub by call, text or email.
04Voicemails, callbacks and unreachable subs
Brody leaves a short voicemail with the bid name and due date, retries at the times you choose and follows up by text or email. A sub who calls your company number back reaches Brody with the full history. After the attempts you set, the sub is marked unreachable in the summary.
05Thin coverage alerts
The estimator sets the minimum number of bidders for each scope. When a scope is below that number at a checkpoint before the due date, Brody sends an alert. The estimator decides whether to invite more subs, and Brody calls the new subs once the estimator approves.
Sheet 06, calling rules
Outbound AI calls have rules. How does Brody handle consent and opt outs?
Brody says he is an AI assistant on every call, gives the recording notice each state requires, contacts only subs your list allows and stops at once when a sub opts out. AI voices count as artificial voices under the TCPA, so these rules apply to every outbound call.
AI disclosure
Every call opens with who Brody is calling for and that he is an AI assistant.
Recording notices
Recording notices follow the rules of each state, including all party consent states like California.
Consent on the list
Your team keeps the consent record for each contact. Outbound AI calls and texts go only to contacts your list allows.
Instant opt out
A sub who replies STOP or asks on a call not to be contacted again is removed at once and flagged on the sub record.
Registered business texting
Invitations, addenda and follow ups go from your company number, registered for business texting under A2P 10DLC.
Calling windows and records
Brody calls only inside the hours you set. Each call, text, opt out and consent note is logged with the date.
The facts
Bid solicitation. What is Brody for bid solicitation, and what does it cost?
One full Platform plan at $99 per operating user per month, or $89 per user per month billed annually. Start with one paid user. Standard setup is free. Each paid user adds 50 AI calling minutes, 250 messaging units, 250 human US calling minutes and 500 standard AI work items each month. These separate pools are shared across the company, not reserved for individual users.
| What it is | An estimator's assistant and voice agent for bid solicitation and subcontractor bid follow up, working from your company number. |
| Who it is for | General contractors, estimators and preconstruction teams inviting subcontractors to bid. |
| Invite list sources | A CSV, a BuildingConnected or ConstructConnect export, or subs picked by trade from your company's sub list. |
| Channels | Email and text for invitations, addenda and follow ups. Voice calls with branded caller ID showing your company name where the sub carrier displays it. |
| What Brody asks | Documents received, intent to bid, scopes being priced and questions on the bid package. |
| What the estimator gets | Answers on every sub record, routed questions, a coverage summary by trade by text or email, and thin coverage alerts. |
| What Brody will not do | Negotiate prices, evaluate or level bids, award work, sign anything or pretend to be a person. |
| Approval | The estimator approves the invite list, wording, script, schedule and every addendum before it goes out. |
| Languages | English and Spanish fully tested. More languages on the published tested list. |
| Price | One full Platform plan at $99 per operating user per month, or $89 per user per month billed annually. Start with one paid user. Standard setup is free. Each paid user adds 50 AI calling minutes, 250 messaging units, 250 human US calling minutes and 500 standard AI work items each month. These separate pools are shared across the company, not reserved for individual users. |
| Usage controls | You approve any additional-use budget before activation. Unapproved overages are not charged. Your activation plan records what pauses at the limit and the human or voicemail fallback for inbound calls. An alert alone is not a spending cap. |
| Compliance | AI disclosure on every call, recording notices per state, TCPA consent for outbound AI calls, A2P 10DLC texting and instant opt out. |
| How to start | A 14 day evaluation on one live bid. |
How does Brody follow up on an invitation to bid?
After the estimator approves the outreach, Brody sends the invitation to bid by email and text, then calls each invited sub on the schedule the estimator set. On each call he confirms the sub received the invitation, plans and addenda, asks if they intend to bid and on which scopes, and logs the answer on the sub record. Follow ups go out before the due date to anyone who has not answered.
Does Brody negotiate prices, level bids or award work?
No. Brody does not negotiate prices, evaluate or level bids, award work or sign anything. He handles invitations, calls, follow ups, logging and coverage reporting. Every pricing, scope and award decision stays with your estimator.
Does the estimator approve outreach before it goes out?
Yes. The estimator reviews the invite list, the invitation wording, the call script, the calling windows and the follow up dates before anything is sent. New addenda and added subs also wait for approval. Nothing goes to a sub until the estimator says go.
What happens when a sub asks a question Brody cannot answer?
Brody answers only from the bid package the estimator loaded, and he names the document each answer came from. A question outside the bid package is logged on the sub record and sent to the estimator by text or email. The answer goes back to the sub by call, text or email once the estimator replies.
Can we import the invite list from BuildingConnected or ConstructConnect?
Yes. Upload a BuildingConnected or ConstructConnect export, a CSV from any spreadsheet, or pick subs by trade from your company's sub list. Brody matches each row to an existing sub record so you do not end up with duplicates. Teams that send invitations from their bid board can use Brody for the calls, follow ups and coverage summary only.
What does the coverage summary show, and when is a scope flagged as thin?
The summary groups every invited sub by trade and shows who is bidding, who needs plans, who declined and who is unreachable, plus open questions. The estimator sets the minimum number of bidders for each scope, and Brody sends an alert when a scope falls below it. It arrives by text or email on the schedule the estimator picks.
Will subs know they are talking to an AI, and how do opt outs work?
Yes. Brody opens every call by saying he is an AI assistant calling for your company and gives the recording notice that applies in that state. Your team keeps the consent record for each contact, and Brody contacts only subs your list allows. A sub who replies STOP to a text or asks on a call not to be contacted again is removed at once and flagged on the sub record.
What does bid solicitation with Brody cost?
One full Platform plan at $99 per operating user per month, or $89 per user per month billed annually. Start with one paid user. Standard setup is free. Campaigns use one AI work item per target contact, plus their calls and messages. You approve any additional-use budget before activation. Unapproved overages are not charged. Your activation plan records what pauses at the limit and the human or voicemail fallback for inbound calls. An alert alone is not a spending cap.
Every sub asked. Every answer logged.
Put Brody on your next bid.
Start with a 14 day evaluation on one live bid. Your estimator sets up the package and approves the outreach, and Brody handles the follow up.
One full Platform plan. No standard setup fee. Start with one supported workflow.
Plan your rollout
Pricing, security reviews, procurement and rollout across your projects and regions.