Most GCs keep the RFI and submittal log in Procore, Autodesk Construction Cloud or Bluebeam; smaller trades use Knowify ($99 a month) or SubmittalLink ($150 a month). The log shows who is ball-in-court, but few tools chase that person beyond email. Buildalytic's Brody follows up on late RFIs and submittals by call and text and writes the answer back to the log.
What to take away
- Pick the log your project team already uses; switching logs mid-project rarely helps.
- Check what each tool does when the ball-in-court party misses a date.
- Late submittals usually need a phone call, not another email.
Two jobs: keeping the log and getting answers
RFI and submittal software does two different jobs. The log records each item, its status, reviewer and due date. The follow-up gets the late answer from the person who owes it. Most products are built for the first job and send email notifications for the second.
Eight tools compared
From each vendor's own website, checked November 11, 2026. “Not stated” means the pages we read don't say.
| Tool | RFIs and submittals | Reminders to the ball-in-court party | Built for | Published price |
|---|---|---|---|---|
| Procore | Submittal log built from the spec book; status, approver and distribution | Shows who is acting; reminders not stated on the page | Owners, GCs, specialty contractors | Volume-based; quote |
| Autodesk Construction Cloud | Submittal register built from specs (AutoSpecs); custom review workflows | Automated triggers mentioned in its FAQ | GCs, trades, owners, designers | Demo |
| Bluebeam | RFIs created on the sheet with assignee, due date and status | Flags overdue RFIs | GCs, subs, architects, engineers | Free trial; plans on its pricing page |
| Spec-ID | Automated submittal generation with date-stamped tracking | Not stated on the submittal page | Project teams and trades | Demo; subscription pricing |
| Knowify | RFIs with response due dates; two-way submittals; approval portal | Responders get an emailed link | Trade contractors | From $99 a month |
| ProjectTeam.com | RFI logs with step-by-step routing | Notifications when a due date approaches | Owners, GCs, subs, public sector | Demo |
| SubmittalLink | Submittal log from the spec book; RFI and ball-in-court tracking | Emails on creation or update | Builders, GCs and subs | $150 or $250 a month by project size; custom above $25M |
| Buildalytic | Works alongside your existing log in Procore or Autodesk | Brody calls, texts and emails the person who owes the answer and records it | GCs and subcontractors | Platform plan; see pricing |
Sources: Procore: submittals (checked November 11, 2026); Autodesk: construction submittal software (checked November 11, 2026); Bluebeam: RFIs (checked November 11, 2026); Spec-ID: submittal software (checked November 11, 2026); Knowify: RFI and submittal management (checked November 11, 2026); ProjectTeam.com: RFIs (checked November 11, 2026); SubmittalLink (checked November 11, 2026); Buildalytic: closeout and document control
How to choose
If your owner or GC already runs the project in Procore or Autodesk, keep the log there. Then decide how late items get chased: an automated email, a weekly meeting, or Brody calling the reviewer or sub with the item number and due date and writing the answer back. Test with your five oldest open RFIs.
Common questions
What is the best RFI and submittal tracking software for a small contractor?
Knowify (from $99 a month) and SubmittalLink ($150 a month for projects under $5M) publish prices and include RFI and submittal tracking. Larger teams usually work in Procore or Autodesk Construction Cloud.
Can software follow up on late submittals automatically?
Most tools send email notifications. Brody by Buildalytic also calls and texts the person who owes the answer, on your schedule, and records the response against the item.
Sources and editorial notes
- Procore: submittals (checked November 11, 2026)
- Autodesk: construction submittal software (checked November 11, 2026)
- Bluebeam: RFIs (checked November 11, 2026)
- Spec-ID: submittal software (checked November 11, 2026)
- Knowify: RFI and submittal management (checked November 11, 2026)
- ProjectTeam.com: RFIs (checked November 11, 2026)
- SubmittalLink (checked November 11, 2026)
- Buildalytic: closeout and document control
Prepared with AI assistance. Reference date: 2026-11-11. Worked examples are illustrative and are not customer results. Product details can change; confirm the current scope and terms before rollout.
How we prepare and update field notesBring your five oldest open RFIs.
Share the items and who owes them. See Brody contact each person, record the answers and update the log your team already uses.
Start with the call, text or record your team already handles. Review the expected outcome and the human handoff before choosing a rollout.
See Brody follow up Explore the relevant capability
